Racks, tubs, heat and lights are some of the biggest costs in this business. Here's everything you've bought, how old it is, and which supplies are running low.
Equipment in use
11 items
5 bought in 2026
What you paid for it
$7,823.98
Everything in use
Bought in 2026
$3,053.99
5 items
Due for replacing
1 item
Paid $189.99 originally
Supplies on hand
Count supplies| Supply | On hand | Reorder at | Price each | Spent in 2026 |
|---|---|---|---|---|
| Insulated shipping boxes One used with each shipped sale · Last counted Jan 1 | 15 boxes | 5 | $6.50 | $162.50 |
| 40-hour heat packs Running low One used with each shipped sale · Last counted Sep 1 | 5 packs | 6 | $2.00 | $24.00 |
| 32 oz deli cups One used with each shipped sale · Last counted Jan 1 | 54 cups | 15 | $0.43 | $21.50 |
| Aspen bedding Last counted Jan 1 | 4 bags | 2 | $25.18 | $293.85 |
Supplies count as an expense when you buy them, so the counts here don't change profit. Adding a supply, counting what's on the shelf, and marking some used turn on with the database.
Equipment
Racks and enclosures
2 items · paid $4,650.00| Item | Bought | Paid | Age |
|---|---|---|---|
| 8-tub rack system Rack builder · lasts 7 years | Apr 2026 | $1,850.00 | 0.6 of 7 years · likely replaced by Apr 2033 |
| 12-tub rack systems (2) 2 pieces · lasts 7 years | Mar 2024 | $2,800.00 | 2.7 of 7 years · likely replaced by Feb 2031 |
Tubs and bins
2 items · paid $945.00| Item | Bought | Paid | Age |
|---|---|---|---|
| Hatchling tubs, set of 15 Tub maker · 15 pieces · lasts 5 years | May 2026 | $345.00 | 0.5 of 5 years · likely replaced by May 2031 |
| Breeder tubs, set of 20 20 pieces · lasts 5 years | Mar 2024 | $600.00 | 2.7 of 5 years · likely replaced by Feb 2029 |
Heating and thermostats
4 items · paid $1,458.99| Item | Bought | Paid | Age |
|---|---|---|---|
| Oil-filled room heater Hardware store · lasts 3 years | Aug 2026 | $149.99 | 0.3 of 3 years · likely replaced by Aug 2029 |
| Six-outlet proportional thermostat Reptile supply shop · lasts 5 years | Feb 2026 | $389.00 | 0.7 of 5 years · likely replaced by Feb 2031 |
| Proportional thermostats (2) 2 pieces · lasts 5 years | Feb 2025 | $380.00 | 1.7 of 5 years · likely replaced by Feb 2030 |
| Heat tape and basic thermostats 6 pieces · lasts 5 years | Mar 2024 | $540.00 | 2.7 of 5 years · likely replaced by Feb 2029 |
Lights
1 item · paid $260.00| Item | Bought | Paid | Age |
|---|---|---|---|
| LED lights for display enclosures 4 pieces · lasts 5 years | Apr 2025 | $260.00 | 1.6 of 5 years · likely replaced by Apr 2030 |
Incubators
1 item · paid $320.00| Item | Bought | Paid | Age |
|---|---|---|---|
| Egg incubator Incubator supplier · lasts 5 years | Jun 2026 | $320.00 | 0.4 of 5 years · likely replaced by Jun 2031 |
Other equipment
1 item · paid $189.99| Item | Bought | Paid | Age |
|---|---|---|---|
| Room humidifier lasts 3 years | Oct 2023 | $189.99 | Past its expected 3 years. Still going. |
Sold or gone (1)
| Item | Left | Sold for | Compared with what you paid |
|---|---|---|---|
| Display enclosures (4) To Local hobbyist | Sep 20 | $700.00 | Less by $500.00 Paid $1,200.00 |
For your tax preparer
Here, equipment counts as spending the day you buy it, and the books spread its cost over the years it lasts. How it's deducted on your return is up to your tax preparer; the year-end package lists every item with its date and cost so they can decide.